REQUEST FOR PROPOSAL

THE CITY OF MANCHESTER, TENNESSEE IS ACCEPTING SEALED BIDS FROM QUALIFIED BUSINESSES TO PROVIDE THE REPAIR AND INSTALLATION OF THE WELLNESS ROOM HVAC SYSTEM AT THE MANCHESTER CITY RECREATION CENTER.

SCOPE OF SERVICES: THE SELECTED VENDOR WILL BE RESPONSIBLE FOR PROVIDING AND INSTALLING ONE (1) MAGIC-AIRE BMB AIR HANDLER, ENGINEERED REPLACEMENT TO EXISTING UNIT. SECONDARY DRAIN PAN, DUCTWRAP, MISC. ELECTRICAL DURING APPROVED DATES AND HOURS. SERVICES MAY INCLUDE BUT ARE NOT LIMITED TO DELIVERY AND INSTALLATION. ARRIVE ONSITE, STAGE EQUIPMENT, ISOLATE CHILLED & HOT WATER LINES. EXISTING VALVES MUST HOLD. DEMO CHILLED/HOT WATER PIPING FROM UNIT. DISCONNECT RETURN/SUPPLY DUCTWORK. DEMO EXISTING AHU, DISPOSE OF OFFSITE, RIG NEW AHU INTO PLACE, STACKFAN/COIL SECTIONS, PROVIDE SHEET METAL TRANSITION FROM NEW UNIT TO SUPPLY/RETURN DUCTWORK, CONNECT CHILLED WATER/HOT WATER PIPING, CELL FOAM INSULATE TO MATCH EXISTING, WIRE FAN INTO EXISTING STARTER, CLEAN UP ALL WORK RELATED MATERIALS IN FAN ROOM, DURING THIS REPLACEMENT, WE ARE TO HAVE THE FLOOR SINK REPAIRED. BELOW DUCTWORK WILL BE WRAPPED WITH INSULATION JACKETING. PREPARE SYSTEM FOR TEST RUN, VENT AIR FROM PIPING. TEST RUN NEW AHU, CHECK ALL RUNNING CONDITIONS, RETURN SYSTEM TO NORMAL OPERATING SERVICE. VENDOR MUST BE COMPLIANT WITH ALL HEALTH, SAFETY AND LICENSING REQUIREMENTS. MUST HAVE PROPOER STAFFING AND CONDUCT SETUP AND CLEAN UP OF EQUIPMENT.

CONTRACT TERM: ONE YEAR WITH THE POSSIBILITY OF RENEWAL SUBJECT TO CITY APPROVAL. EMERGENCY SERVICE NEEDS TO BE AVAILABLE ON A 7-DAY, 24-HOUR BASIS.

SUBMISSION REQUIREMENTS: BUSINESS NAME, ADDRESS AND CONTACT INFORMATION. PROPOSED ITEMS, DESCRIPTIONS AND COSTS, PROOF OF LICENSES AND PERMITS, PROOF OF INSURANCE MEETING CITY REQUIREMENTS.

SUBMISSION DEADLINE AND OPENING: SEALED BID PACKETS SHOULD BE DELIVERED BY 2PM ON MAY 14, 2026, TO THE CITY OF MANCHESTER, ATTN PURCHASING AGENT, 200 WEST FORT STREET, MANCHESTER, TN 37355. ALL BIDS WILL BE OPENED PUBLICLY AT 12:30 P.M. IN THE CITY HALL BOARDROOM ON MAY 15, 2026. THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS. IF MORE INFORMATION IS NEEDED, PLEASE CONTACT THE PURCHASING AGENT AT 931-728-4652 Ext. 1306.

IT IS THE POLICY OF THE CITY OF MANCHESTER, TENNESSEE TO ENSURE COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964; 49 CFR, PART 21. NO PERSON SHALL BE EXCLUDED FROM PARTICIPATION IN OR BE DENIED THE BENEFITS OF, OR BE SUBJECTED TO DISCRIMINATION UNDER ANY PROGRAM OR ACTIVITY RECEIVING FEDERAL FINANCIAL ASSISTANCE ON THE GROUNDS OF RACE, COLOR, SEX, AGE, DISABLILITY, OR NATIONAL ORIGIN.

Interstate A1 Services won the bid on 5/22/2026 at 12:30 PM

GINY MCBRIDE

PURCHASING AGENT